How is AfrikaBurn managed?

As a Non-Profit Company, AfrikaBurn has a two-tiered governance structure consisting of Members and Directors. AfrikaBurn’s Memorandum of Incorporation (or founding documents) clearly and legally define the organisation’s purpose and object – both of which explicitly include the core principles of Communal Effort, Participation, Civic Responsibility, Immediacy, Decommodification, Gifting, Leaving No Trace, Radical Inclusion, Radical Self-Reliance, Radical Self-Expression and Each One Teach One.

The Members

The Members could be compared to shareholders of a public or private company in some
ways. Members broadly exercise their duties and powers in general meetings or Annual
General Meetings. For example, Members have the obligation and power to appoint and
remove directors, appoint or remove other members, or amend the founding documents of
the company (only if necessary). They have the obligation to ensure that appointed
Members and Directors are fulfilling the purpose and object as defined in the MOI and such other things as agreed from time to time.

However, there are two key areas in which Members are very different to shareholders of a public or private for-profit company:

  • Assets or profits of the company may not under any circumstance be distributed to Members.
  • They are not liable for the debts or actions of the company. In the case of AfrikaBurn, their liability is limited to R1.

What are the obligations/expectations of being a volunteer Member? And how
do Members get appointed, resign, get honoured?

AfrikaBurn is legally required to have a minimum of 7 members. Members either come
forward voluntarily and apply or are encouraged to do so by the AfrikaBurn community at
large. Any person involved in our greater community may apply to become a Member.
In order to be eligible to be a Member, and in order to remain a Member, a candidate must
fulfil the following minimum requirements:

  1. Have actively participated in (and attended) a minimum of three AfrikaBurn events and must have actively participated in (and attended) at least two of the last three events.
  2. Have a clear understanding of and able to practically apply AfrikaBurn’s core principles.
  3. Understand the duties and obligations involved in being a Member. Being a Member is not a title, it’s a volunteer job.
  4. Be willing to diligently fulfil his/her responsibilities as a Member and contribute (from time to time) to assisting others within the organisation with the fulfilment of their duties. This broadly speaking means you must be constructively involved for a minimum of 120 hrs per year = 10 hrs per month = 2 hrs per week.
  5. A Member must be willing to attend a minimum of 76% of all Members meetings per cycle, including the Bosberaad, Special Members Meetings (SMMs) and Annual General Meeting (which are mandatory). Members living outside of the Cape Town area can join meetings online.

Candidates from all walks of life, backgrounds and interests are encouraged to apply;
however, existing Members will be firmly guided by the above requirements when
considering a nomination.

Members are not paid for their service. They provide their time voluntarily and free-of-
charge.

Application Process

To become a Member, a letter of motivation is required to be submitted along with a letter
of recommendation that endorses the person who is being put forward. This letter would
need to come from someone who has significantly been involved in AfrikaBurn in some
manner and has cultural context, i.e.: they’ve been involved in the organisation or have
volunteered at past events or have been part of a creative crew/Collective.

  1. Have a conversation with your prospective nominee. Make sure they agree to stand for election. If you are putting yourself forward, it’s probably a good idea to make sure you have a conversation with yourself too… this ain’t no picnic!
  2. Contact [email protected] and request the Member Interview Questionnaire.
  3. Submit your application pack to [email protected]. Applications should include (in PDF format please):
  • The completed Interview Questionnaire
  • The completed VIA survey (link provided in Interview Questionnaire)
  • The applicant’s Curriculum Vitae
  • A letter of motivation from the person being put forward.
  • A letter of recommendation from a member of our community (please include their contact details). This can be from anyone, but it provides context if this is from a past (or present) Member or Director, or anyone who has been involved in AfrikaBurn in the past (or present), as part of the operations team, as a portfolio volunteer or as part of a creative crew/Collective

Candidates will be invited to interviews conducted by a panel of Members & Directors.
The Member Secretariat will compile the applications (including interview notes) and submit it to the Members to consider.

Membership application is open all year round, and Prospective Members who want to
stand for formal Membership participate in an induction process (during which they will
have a voice but no formal no voting rights), until the formal vote at the AGM.

Nominations for voting at the AGM at the end of October each year closes at the end of
August annually. Any Membership applications received after this date will go onto the
induction process and be formally voted for at the AGM in the next cycle.

A member shall be appointed by a majority vote (51%) in favour, of all eligible votes of the
Members.

Click here for a list of Current Members with contact details, Founding Members and past Members. AfrikaBurn and its participants are grateful for their passion, contribution and love.

If you or someone you know is interested in being a Member, click here to download the Fact Sheet.

 

The Directors:

What are the obligations/expectations of being a Director? How do Directors
get appointed?

Directors have broad executive responsibility for overseeing the on-going operations of the
company towards its object as set out in the MOI. In AfrikaBurn’s case, this is primarily responsibility for the strategic planning; oversight of the annual AfrikaBurn calendar of events; policy development; ensuring resources and compliance for operations and activities; sound management of AfrikaBurn’s finances and legal and
fiduciary responsibilities to the non-profit company. However, Directors also enjoy the full protection of limited liability in terms of the Companies Act and cannot be held responsible for the actions/activities of the company as long as they have not been grossly negligent in the fulfillment of their duties.

AfrikaBurn is required to have a minimum 3 Directors and a maximum of 7 Directors. Directors either come forward voluntarily or are nominated by the AfrikaBurn community at large. Any person involved in our greater community may nominate someone to become a Director and nominations are always welcome. Nominations are open all year round, but must be submitted to existing Members by at least two months prior to the annual AGM at the end of October in order to be considered for voting at that AGM.

Becoming a Director is not a lightweight matter. Directors are appointed for a two-year cycle. They must be confident that they can and will allocate sufficient time to diligently fulfil their duties. Directors have many practical jobs and responsibilities which have to be fulfilled according to a strict timeline. This is especially important to note for those Directors involved in AfrikaBurn operations.

In order to be eligible to become a Director, and in order to remain a Director, a candidate must fulfil the following minimum requirements:

  1. Have actively participated in (and attended) a minimum of three AfrikaBurn events.
  2. Have a clear understanding of and ability to practically apply AfrikaBurn’s core principles
  3. Understand the duties and obligations involved in being a Director. Each Director’s responsibilities/portfolios are described in an agreement, which is signed by the Director at the start of his/her service term.
  4. Have clear “line of sight” within their lives for the next 12 months – and particularly for the three months prior, and month of, the annual AfrikaBurn event
  5. Work 6 days a month, and voluntarily attend the Bosberaad and AGM (an additional 3 days per year). As the organisation grows this requirement may change.
  6. Have sound leadership skills, organisation skills and communication skills. They must see their role as one of service to the AfrikaBurn community and carry out their duties with integrity.

Directorship is currently a remunerated part time position and as such, Directors are subject to a peer/performance review, the results of which are shared with members to ensure transparency and accountability as it is an elected position. Directors are also subject to all staff policy and procedures.

Candidates from all walks of life, backgrounds and interests are encouraged to apply; however, Members will be firmly guided by the above requirements when considering a nomination. It’s important to note that overall AfrikaBurn continuity and experience of nominated Directors and the Directors team as a whole will be factored into decision making. If Directors are not willing (or able) for whatever reason to fulfil their obligations and/or duties, they are required to notify their fellow Directors and Members ASAP and formally resign as soon as practically possible.

Application Process

If you, or someone you know, has the experience and drive to support the organisation and the community it serves through this vital role, please follow these steps:

  1. Have a conversation with your prospective nominee. Make sure they agree to stand for election. If you are putting yourself forward, it’s probably a good idea to make sure you have a conversation with yourself too… this ain’t no picnic!
  2. Contact [email protected] and request the Director Interview Questionnaire.
  3. Submit your application pack to [email protected] by COB on the last day of August.

Applications should include (in PDF format please):

  • The completed Interview Questionnaire
  • The completed VIA Survey
  • The applicant’s Curriculum Vitae
  • A letter of motivation from the person being put forward.
  • A letter of endorsement from someone in our community. This can be from anyone, but it provides context if this is from a past (or present) Member or Director, or anyone who has been involved in AfrikaBurn in the past (or present), as part of the operations team, as a portfolio volunteer or as part of a creative crew/Collective.

Shortlisted candidates will be invited to interviews conducted by a panel of Members.

The Member Secretariat will compile the applications (including interview notes) and submit it to the Members to consider.

Click here for a list of Current Directors and past Directors. AfrikaBurn and its participants are grateful for their passion, contribution and love.

If you or someone you know is interested in being a Director, click here to download the information on this page.

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