AfrikaBurn 2019 Supplier Process

Tankwa Town is a decommodified space, and all who come through the gate are encouraged to participate in both the work and the play. The Supplier Process has been designed to facilitate projects and suppliers on site in a way that aligns as far as possible with the guiding principles of the Burn.

How do you know if you are a supplier, or if you need to register your supplier?

Suppliers are companies who have clients hiring items for the AfrikaBurn event which are to be delivered and/or set up onsite in the Tankwa Karoo at the event site.

Note: Outsourcing the effort it takes to set up a camp sidesteps fundamental aspects of a burn, diluting the ethos and point of the exercise … if you’re doing this, you’re denying yourself the full experience, and stand a good chance of being prevented from setting up a camp of a similar nature in future.

Please help support the culture of AfrikaBurn – don’t engage in “plug and play” scenarios. At AfrikaBurn, there’s no ‘someone else’ that builds Tankwa Town: every person is expected to build, clean and then break down their camp.

Participants providing Plug and Play camping may forfeit their right to return to Tankwa Town again. Suppliers supporting or servicing plug and play camps will face hefty penalties, including the forfeit of their deposit and/or access to the event in the future.



What are the costs associated with being a registered supplier onsite?

Refundable Deposit: R5 000 paid back (if you complied with the supplier process) by Fri 31 May 2019

Supplier Pass (includes work access pass):  R1 895 VAT included for each crew member. Allows your crew to be onsite for duration of the event and to enter multiple times.

5 % Supplier Support Surcharge: Suppliers will apply a 5% Supplier Support surcharge to their invoices for clients hiring items for the AfrikaBurn event which are to be delivered and/or set up for them*. This fee will be passed on to AfrikaBurn.

In recognition of their creative contribution, AfrikaBurn will waive the 5% surcharge for registered creative projects. This would apply to items vital to the project, and only where the project is not supporting a plug and play scenario.

Approved projects will receive a unique registration code to pass on to their Supplier/s, which serve to confirm that AfrikaBurn has agreed to waive the surcharge. AfrikaBurn will send Suppliers a list of these codes (on or shortly after 5 March) to cross-reference.

Please be aware that simply registering a project does not guarantee your client will get a code.

Refundable 6-hour single entry pass (includes Work Access Pass): R2 700 VAT included for each crew member. Allows your crew onsite for 6 hours. This will be refunded upon exit provided you exit within 6 hours from the time you entered. If you remain onsite for longer, you will forfeit your refund. The Supplier Gate is only open from 07h00 – 19h00, and your 6 hours will need to be between these hours. You are only allowed to enter the event site once on this pass. If you need to enter more than once, then you need to purchase a Supplier pass for R1 895.

Vehicle Pass: R300 per vehicle entering the event site. Only charged once per vehicle.

Compulsory Briefing (your company only needs to attend 1):

Briefing 1: Thursday 28 February 2019 at 10am – 11h30
Briefing 2: Thursday 28 March 2019 at 10am – 11h30

What are the steps to be taken? 

Step 1: Register yourself as a Supplier

Step 2: Sign the supplier contract & pay the R5 000 refundable deposit via Quicket.

Step 3 & ongoing: Populate & continuously update your unique inventory Google document supplied to you by AfrikaBurn.

NB: ensure you check the registered projects list which determines which client’s have the 5% supplier support charge waived.

Step 4: Collect the Name, Surname and ID number of the Crew who will require access to the event site and purchase the correct ticket type (as per the above description) for your crew.

Step 5: Attend one of the supplier briefings.

Step 6: Pay the 5% Supplier Support Charge via Quicket on by 17h00 on Monday 22nd April 2019. If this has not been paid by the time your company reach the event site, you will not be allowed access to the event until it has been paid.

Step 7: Heed the supplier code of conduct whilst onsite. This will ensure that your full R5 000 deposit is refunded.

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